Adobe Fill And Sign User Manual

This tutorial will show you step by step how to electronically fill in and sign PDF forms and documents without printing and scanning them – in a few different ways using free software and apps – on a Windows 7, 8 and 10 PC, and on an Android phone.

The date, initial and signature fields do not seem to be active form fields and hence are not editable inside the Fill and Sign Application. If possible please share the PDF with us so that we can have a better look. This PDF seems to be an XFA PDF Form. That is why you are unable to sign it via Fill and Sign.

Contents

How to electronically fill out and sign a PDF form or document on:

  • Windows:
    • Windows 10 (Microsoft Edge) (Fall Creators Update)
  • Android:

PDF forms and documents

Adobe Fill And Sign Windows

There are companies, ad networks and affiliate networks that require you to fill in and sign PDF forms and documents and then email it back to them.

Fill

Usually, you have to fill in all kinds of information about yourself, like your name, nationality, birth date, phone number, email address, address, zip code (postal code), city or town, state, country, etc.

You could print out the document, fill it in, sign it, scan it and then email it back.

But:

Fortunately, there's an easier and faster way.

The easy and quick way would be to electronically fill out and sign PDF forms and documents so that you don't need to print and scan them.

You can sign your document with an electronic signature (also called e-signature), and it's an image of your signature overlaid on top of a PDF form or document.

How to electronically fill and sign PDF forms and documents on Windows 7, 8 and 10

Sign

How to electronically fill and sign PDF forms and documents on Windows 10 using Microsoft Edge

In the Windows 10 Fall Creators Update, Microsoft Edge allows you to easily electronically fill and sign PDF forms and documents.

1. Right-click on the PDF file.

2. Go to Open with and then click on Microsoft Edge.

Or if you use Microsoft Edge as your standard PDF viewer, then you can double-click on the PDF file.

3. If the PDF form appears too small, then click on the PDF form and then click on the + icon at the top to zoom in.

4. To fill in the form or document, you click with your mouse cursor on a field (line) and type your information (e.g., given name, family name, etc).

5. To sign the form or document, you click on the pencil icon at the top right.

6. Click on the ballpoint pen icon and select the right font color and size (for signature).

7. Draw your signature in the signature field (left click, hold and draw).

Notes:

  • If the drawing doesn't work, then you will need to click on the Touch writing icon at the top right.
  • If you're not happy with your signature, then click on the eraser icon at the top right, click on the signature to erase (you might need to click and swipe a bit) and then click again on the eraser icon at the top right.

8. When you're finished typing or drawing your signature, you right-click on the PDF file and choose Save as.

9. Select a location on your computer where you want to save your PDF file and click on Save.

How to electronically fill and sign PDF forms and documents on Windows using Adobe Acrobat Reader DC

You can download Adobe Acrobat Reader DC here (official Adobe website). Note: don't forget to uncheck the optional offers before clicking the Install now button.

Tip: Make a copy of your file before you start.

1. Open Adobe Acrobat Reader DC.

2. Click on File at the top left and choose Open.

3. Go to the location on your PC where the PDF form or document is stored you want to fill in or sign.

4. Select the PDF file and click on Open.

5. Click on Fill & Sign located in the right panel.

6. To fill in the form or document, you click with your mouse cursor (indicated with |Ab) on a field (line) and type your information (e.g., name, address, etc).

7. To sign the form or document, you click on Sign located in the toolbar just above your PDF file and choose Add Signature or Add Initials.

8. A window will appear and here you will have the following options:

  • Type to type your name
  • Draw to draw your signature with your computer's mouse
  • Image to use an image with your signature on it

9. When you're finished typing, drawing or adding your signature, you click on Apply.

10. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

11. If you want your signature to be saved, then leave Save Signature checked, so that you can easily and quickly add this signature to future documents.

12. When you're finished filling in and signing your PDF form or document, you click on the save button at the top left.

You can also click on File at the top left and choose Save.

13. Select a location on your computer where you want to save your PDF file and click on Save.

How to electronically fill and sign PDF forms and documents on Windows using Foxit Reader

You can download Foxit Reader here (official website).

Tip: Make a copy of your file before you start.

1. Open Foxit Reader

2. Click on File at the top left.

3. Click on Computer.

4. Click on Browse.

5. Go to the location on your PC where the PDF form or document is stored you want to fill in or sign.

6. Select the PDF file and click on Open.

7. If the PDF appears too small, then you can zoom in at the bottom right.

8. To fill in the form or document, you click on Typewriter in the top toolbar, then click on the field (line) and type your information (e.g., country, state, etc.).

9. To sign the form or document, you click on PDF Sign in the toolbar, then click on the + button.

10. A Create Signature window will appear and here you will have the following options:

  • Draw Signature to draw your signature with your computer's mouse
  • Import File to use an image with your signature on it
  • Paste from Clipboard
  • Type Signature

11. When you're finished typing, drawing or adding your signature, you click on Save.

12. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

13. Click on Apply All Signatures at the top toolbar.

A small window will appear with the following message “All signatures, text objects and other annotations will be embedded into the document. This operation cannot be undone. Do you want to proceed?”

14. If you want to proceed, you click on Continue Applying.

15. When you're finished filling in and signing your PDF form or document, you click on File located at the top left.

16. Click on Save As.

17. Click on Computer.

18. Click on Browse.

19. Select a location on your computer where you want to save your PDF file and click on Save.

How to electronically fill and sign PDF forms and documents on Windows using Nitro PDF Reader

You can download Nitro PDF Reader here (official website).

Tip: Make a copy of your file before you start.

1. Open Nitro PDF Reader.

If the Nitro Reader Quick Start Guide appears, you check the Do not show at startup option and click on Close.

2. Click on File at the top left.

3. Click on Computer.

4. Click on Browse.

5. Go to the location on your PC where the PDF form or document is stored you want to fill in or sign.

6. Select the PDF file and click on Open.

7. Click on Home next to File at the top left.

8. To fill in the form or document, you click on TypeText in the top toolbar, then click on the field (line) and type your information (e.g., city, postal code, etc.).

Note: If you want to sign the document after you filled it in, then you will need to click on Home again.

9. To sign the form or document, you click on QuickSign in the toolbar.

Note: If you don't see QuickSign, then you will need to click on Home at the top left.

10. A Create New Signature window will appear and here you will have the following options:

  • Handwritten to type your signature (name)
  • From File to use an image with your signature on it
  • Draw to draw your signature with your computer's mouse

11. When you're finished typing, drawing or adding your signature, you click on OK.

12. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document and click on Apply.

13. Click on OK.

14. When you're finished filling in and signing your PDF form or document, you click on File at the top left.

15. Click on Save As.

16. Click on Browse.

17. Select a location on your computer where you want to save your PDF file and click on Save.

How to electronically fill and sign PDF forms and documents on Windows using PDF-XChange Viewer

You can download PDF-XChange Viewer here (official website).

Adobe Sign And Fill App

1. Open PDF-XChange Viewer.

2. Click on Open at the top left.

3. Go to the location on your PC where the PDF form or document is stored you want to fill in or sign.

4. Select the PDF file and click on Open.

5. To fill in the form or document, click with your mouse cursor on a field (line) and type your information (e.g., first name, last name, etc).

6. To check a checkbox, you click on it.

7. To sign the form or document, click on Tools in the top menu, go to Comment And Markup Tools, go to Pencil Tool and choose Default Style.

8. Go to the signature field of the form/document and draw your signature.

9. When you're finished filling in and signing your PDF form or document, you click on File at the top left and choose Save As or Save Copy As.

10. Select a location on your computer where you want to save your PDF file and click on Save.

How to Electronically Fill and Sign PDF Forms and Documents on Android

This will work on almost all Android smartphones, such as Samsung Galaxy, Sony Xperia, Lenovo, Huawei, Xiaomi, OnePlus, Oppo, HTC, and LG.

How to electronically fill and sign PDF forms and documents on Android using Adobe Fill & Sign

Tip: Make a copy of your file before you start.

1. Open the Adobe Fill & Sign app.

2. Tap on the file and + icon.

3. Tap on From PDF File.

4. Go to the location on your phone where the PDF form or document is stored you want to fill in or sign.

5. Tap on the PDF file.

6. To fill in the form or document, you tap on a field (line) and type your information (e.g., phone number, email address, address, etc.).

7. To sign the form or document, you tap on the pen icon located at the top and choose Create Signature.

8. Draw your signature on the screen.

If you make a mistake and want to start over again, then tap on Clear at the bottom right.

9. When you're finished drawing your signature, you tap on Done at the top right.

10. Tap again on the pen icon and then tap on your signature.

11. Drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

12. When you're finished filling in and signing your PDF form or document, you tap on the share icon at the top right next to the pen icon.

13. Now your PDF form or document will be saved and you will have a few optional share options, like:

  • WhatsApp
  • Gmail
  • Save to Drive
  • Bluetooth
  • Wi-Fi Direct

And maybe a few other options, depending on the apps you have installed on your Android smartphone.

How to electronically fill and sign PDF forms and documents on Android using DocuSign - Upload & Sign Docs

Tip: Make a copy of your file before you start.

1. Open the DocuSign - Upload & Sign Docs app.

2. Tap on the + button.

3. Tap on the + button at the bottom right.

4. Go to the location on your phone where the PDF form or document is stored you want to fill in or sign.

5. Tap on the PDF file.

6. Tap on SIGN NOW at the bottom.

Your document will now be uploaded to DocuSign and after that, it will show your document.

7. To fill in the form or document, you tap on a field (line), tap on Text (pop-up menu), drag the text field to the right position, and then type your information (e.g., first name, last name, etc.).

8. To sign the form or document, you tap on the signature field (line) and then tap on Signature (pop-up menu).

9. A Create your signature pop-up window will appear and here you will have the following options:

  • Draw your signature > draw your signature and when it's finished and you're satisfied with it, tap on the check mark located at the top right. If you want to draw a new one, then tap on Clear.
  • Take a picture of your signature

10. Drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

11. When you're finished filling in and signing your PDF form or document, you tap on FINISH.

12. Now a pop-up window will appear to ask you if you want to send this document after signing. Either way, your document will be saved.

Tip: You might want to save your document to Drive or send by email so that you will have a backup of the document. To do this, tap on your document and then tap on SHARE at the bottom right.

How to electronically fill and sign PDF forms and documents on Android using Foxit PDF Reader & Editor

Tip: Make a copy of your file before you start.

1. Open the Foxit PDF Reader & Editor app.

2. Open the PDF form or document you want to fill in or sign.

3. To fill in the form or document, you tap on your document and then tap on Comment from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

4. Tap on the (T|) icon from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

5. Type your information (e.g., name, date of birth, etc.).

6. When you're finished typing, you tap on the document to close the keypad (keyboard).

7. Tap on the text you just typed.

8. Drag the text to the right text field.

9. If you want to edit the text, then tap on Edit, edit your text and tap on your document to close the keypad (keyboard).

10. If you want to change the font, font size, color or opacity, then tap on Appearance, change the font, font size, color or opacity and tap on your document to close the keypad (keyboard).

11. To sign the form or document, you tap on your document and then tap on Sign from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

12. Tap on the black dot at the top right and change the thickness to 2px.

13. Draw your signature and when you're finished drawing your signature, you tap on the save icon at the top right.

14. Tap on the signature field of your document and your signature will appear.

15. If you want you can change the size of the signature.

16. Tap on Add Signature.

17. A pop-up window will appear and here you tap on OK and all changes will be saved.

References:

Use Adobe Fill & Sign service to easily fill out and sign forms online. Sign your form by typing or drawing your signature, or using an image. Send your completed forms to others and store the forms securely in Adobe Document Cloud.

Adobe Fill & Sign supports forms of the following file types:

  • PDF: Adobe Fill & Sign supports most PDFs. However, the following two types of PDFs are not supported at this point:
    • Secured PDFs - When uploading a secure PDF, you will see an error message that conveys that the PDF contains editing restrictions and is not supported.
    • Some LiveCycle Designer forms - For dynamic XFA PDFs created by LiveCycle, you will see an error message that conveys that Dynamic XFA is not supported.
  • Microsoft Office files: DOC, DOCX, XLS, XLSx, PPT, PPTX
  • Image files: JPG, PNG, GIF, TIF
  • Text files: TXT, RTF, ODT

Note:

You can upload a maximum of 100 files, and the size of each file must be 100 MB or less.

  1. Sign in to Adobe Document Cloud Home at https://documentcloud.adobe.com with your Adobe ID and password, or with your social (Facebook or Google) account.

  2. Select a PDF that you want to fill and sign using one of the following ways, and then click Continue:

    • Choose a PDF file from the Recent or Files list.
    • You can also add a PDF file from your computer or drag-and-drop the PDF onto the highlighted area.

    The selected PDF document is prepared as a form and displayed in the browser window with the respective tools and options.

    Note:

    Password protected PDFs are not supported. You must remove the password before uploading PDFs.

  3. Fill or add text in the form by clicking Add Text in the toolbar. Click at the place in the document where you want to add the text, and then start typing.

    Use the field toolbar to make appropriate changes:

    • To move a text field, move your pointer closer to the field border until you see the drag handle, and then hold and move the field as required. To move all other fields, select the field and drag as required.
    • To resize a text field, use the font up or down button in the toolbar - the first two buttons from left.
      To resize all other fields, use the blue circular drag handle, and then hold and resize the field as required.
    • To change the field type, click the Options menu (...), and select the required field.
    • To delete a field or typed text, click the trash button.

  4. Add annotations or symbols: Annotations tools are displayed in the toolbar - Crossmark, Checkmark, Circle, Line, and Dot. You can use these annotation tools to fill in check boxes and radio buttons, as well as use to circle, underline or strikethrough text.

    Click an annotation in the toolbar to select it, and then click on the form where you want to place the annotation. (Each click places the selected annotation at the respective location on the form.) To stop pasting annotations, click Add Text tool in the toolbar.

    To adjust the field position, select the annotation and use the arrow keys on your keyboard. Use the Shift key along with the arrow keys to precisely position the field.

    Note:

    Resize the first annotation you place to fit the check box or radio button in the document, and the next annotations you add will be of the same size and will fit the rest of the box or circle fields.

  1. To open the form that you want to sign, follow the steps mentioned in the previous section - Fill out your form.

  2. Click the Sign icon in the toolbar, and then choose whether you want to add your signature or just initials.

    If you have already added signatures or initials, they are displayed as options to choose from.

  3. Select your added signature or initials from the Sign options, and then click at the place in the form where you want to add your signature. Skip to the next step.

    If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.

    Draw: Draw your signature in the field using your mouse, touch pad, or touch screen. To draw again or correct any mistake, use the Clear button.

    Note:

    Type your name in the Enter Your Name field in the footer, if the field is not auto-populated with your name.

    Image: Browse and select an image of your signature.

    To use an image as your signature:

    • Sign your name in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
    • Photograph or scan your signature. If you are taking a picture of your signature, make sure that the page is lit and that no shadows fall across the signature.
    • Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the image. Acrobat/Reader imports just the signature if the photo or scan is fairly clean.

    Save: When this check box is selected, the added signature is saved to your profile for reuse.

    Delete Signature: To delete your saved signature from the profile, click on the Delete button next to the signature.

  4. Click Apply, and then click at the place in the form where you want to place the signature or initial.

    To move the placed signature or initial, click the field to highlight it and then use the arrow keys. To delete the field, use the options in field toolbar. To resize, use the blue grab handle at the right as shown in the image below.

    Note:

    Once a form has been signed and sent, the data you added in Fill & Sign (text fields, annotations and signatures) will no longer be editable. You can add additional data, but cannot remove or modify the data added before the form was sent.

  1. Click Send A Copy in the upper-right area, and then click Create Link. An Adobe Sign certified copy of your form is created.

    The file is uploaded to Adobe Sign and a public link is created.

    Note:

    If you want to make any changes to the form after you have created a link, a new link has to be created. You cannot edit the form if you have signed the form.

  2. A copy of the filled form is stored in your Adobe Sign account. The Recent section at the bottom area of the page lists all the files you’ve filled recently. Alternatively, to see the list of all your files sent for signature, click For Signature in the sidebar of Adobe Document Cloud Home and select Agreements in the drop-down list.

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